Cleared London Health and Safety Policy

Team review of safety procedures The purpose of this Health and Safety policy is to set out clear, practical commitments from Cleared London and the Cleared-London team to maintain a safe working environment. This document explains roles, responsibilities and the measures we put in place to reduce risk, protect people and promote wellbeing across all operations and projects. It is intended as an operational health and safety policy rather than a legal summary, emphasizing safe systems of work, prevention of injury, and continuous improvement.

Scope and Principles

The scope covers all employees, contractors and visitors engaged with ClearedLondon activities, including site work, remote operations and office-based tasks. Our core principles are prevention, proportionality and shared responsibility. We commit to risk-based decision making, ensuring that significant hazards are identified and controlled through proportionate measures. The policy prioritizes common-sense controls, clear communication, and a culture where everyone is empowered to raise concerns.

Risk assessment and control measures

Policy commitments

Cleared London commits to:

Identifying hazards and assessing risks to health and safety.
Implementing sensible controls and monitoring their effectiveness.
Providing information, instruction and training tailored to roles.
Maintaining suitable equipment, personal protective equipment (PPE) and safe systems of work.

These commitments are supported by management leadership and engagement with staff to ensure practical implementation.

Responsibilities

Senior leaders within Cleared London are responsible for setting standards, allocating resources and ensuring accountability. Managers and supervisors must apply this policy at an operational level, ensuring teams understand risks and controls. Every worker has a duty to act safely, follow instructions and report hazards. Clear lines of responsibility ensure that actions are taken promptly when risks are identified, and that improvements are tracked.

Risk assessment and control processes are fundamental to our approach. Risk assessments are carried out before commencing significant activities and are reviewed when conditions change. Controls follow a hierarchy: elimination, substitution, engineering controls, administrative controls and PPE. Where residual risk remains, controls are documented, communicated and subject to regular review to ensure ongoing suitability.

Training and competence session Training and competence are essential. The organisation provides induction and role-specific training, refresher sessions and practical instruction where tasks present particular hazards. We ensure staff are competent for the tasks they undertake by combining formal instruction, on-the-job supervision and assessment. Training records are maintained so workforce capability can be demonstrated and gaps addressed.

Incident reporting and investigation Encourage prompt reporting of incidents, near misses and unsafe conditions. Reports are reviewed, and proportionate investigations are conducted to identify root causes and corrective actions. Findings are communicated to affected teams and used to prevent recurrence. Learning from incidents is shared across the organisation to improve standards and to foster a culture of openness and improvement.

Emergency preparedness planning Emergency preparedness includes clear plans for first aid, evacuation, fire response and other foreseeable emergencies. Emergency roles are assigned, equipment maintained and drills undertaken at suitable intervals. We ensure that emergency arrangements are practical and account for the needs of all workers and visitors. Where specialist support is required, pre-arranged arrangements are in place to ensure swift, effective response.

Monitoring and continuous improvement activities

Monitoring, review and continuous improvement

Cleared London operates a structured monitoring regime that includes inspections, audits and performance indicators. Safety performance is reviewed periodically by senior management and learning outcomes are used to set objectives and targets. The policy and associated procedures are reviewed at planned intervals and after significant events to ensure they remain current and effective. Continuous improvement is driven by data, observation and staff input.

Engagement and wellbeing

We recognise that a healthy workforce is a productive one. The Cleared London approach promotes mental as well as physical wellbeing, integrating health considerations into planning and workload management. Engagement with staff, through briefings and safety discussions, helps identify opportunities to reduce stress, fatigue and other work-related health risks. Everyone is encouraged to contribute to a supportive, inclusive safety culture.

Supply chain and contractor management sets expectations that third parties working on behalf of Cleared London operate to compatible health and safety standards. Contractors are selected on the basis of competence and performance, and their activities are monitored and coordinated to avoid risks from overlapping workstreams. Joint responsibilities are agreed in contracts and communicated clearly before work begins.

Policy endorsement and implementation This policy is supported by documented procedures, job-level risk assessments and operational instructions. Leaders at all levels are expected to demonstrate visible commitment, allocate resources and foster accountability. Through consistent application, practical controls and ongoing dialogue, Cleared London aims to create a safe, healthy and resilient working environment for everyone involved.